How To Write A Cover Letter For A Job Application
Learn How To Write A Cover Letter For A Job Application with this helpful tutorial from Zip Tutorials.
Created By: 
Zip Tutorials
Published on March 13, 2025
7 Steps
Step 1:
Gather Job Details and Research
Start by reviewing the job posting carefully—note the role, company name, and key skills or qualities they’re seeking. Hop online to check out the company’s website or mission statement to understand their vibe and goals. This prep ensures your letter speaks directly to what they want and shows you’ve done your homework.
Step 2:
Format the Header
At the top of your document, put your name, address, phone number, and email, aligned left or centered—keep it clean and professional. Below that, add the date, then the hiring manager’s name and title (if you know it), followed by the company’s address. If you can’t find a specific name, “Hiring Manager” works fine; this setup mimics a formal letter and sets the tone.
Step 3:
Write a Strong Greeting
Kick things off with a salutation like “Dear Ms. Smith” if you’ve got a name, or “Dear Hiring Manager” if you don’t. Avoid generic openers like “To Whom It May Concern”—they feel cold and dated. A precise greeting shows attention to detail and makes it personal right from the start.
Step 4:
Craft an Engaging Opening Paragraph
In your first paragraph, hook them with why you’re writing. Mention the exact job title and where you found it, then drop a quick line about why you’re excited—maybe it’s the company’s innovative projects or a value you share. Keep it short, like three sentences, and aim to spark their interest so they keep reading.
Step 5:
Highlight Your Fit in the Body
Now, in one or two paragraphs, connect your experience to the job. Pick two or three skills or achievements from your resume that match the posting—like how you boosted sales 20% or managed a team under pressure—and explain them briefly with results. Don’t just repeat your resume; tell a mini-story that proves you’re their person, keeping it tight and relevant.
Step 6:
Wrap Up with a Call to Action
In your closing paragraph, reinforce your enthusiasm and invite next steps. Say something like, “I’d love to discuss how my skills can contribute to [company goal],” then thank them for their time and mention you’re looking forward to hearing back. It’s polite but proactive, nudging them toward an interview without being pushy.
Step 7:
Sign Off Professionally
End with a classic closer like “Sincerely” or “Best regards,” followed by your typed full name. If it’s a hard copy, leave space above your name to hand-sign it for a personal touch. Below your name, you can add a link to your LinkedIn or portfolio if relevant. Proofread everything—typos here can tank your credibility—then save it as a PDF unless they specify otherwise.
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